Describe the space
Send dimensions, surface photos, dates and venue access.
Work with the room turnover
Provide ballroom or meeting-room name, floor level and access times. Carpet fitting may need to follow one event and precede furniture for the next. Agree the released work area and handover deadline.
Respect the existing floor
Permanent carpet, stone foyers and timber stages need different assessments. Obtain venue consent for the offered protective and fixing method. Identify door clearances, service points and any restrictions on cutting inside the room.
Keep the quote complete
Separate material or hire, fitting, access-related labour, loading, after-hours work and removal. Coordinate with the banquet or event contact so responsibility for cleaning and collection is clear.