Describe the space
Send dimensions, surface photos, dates and venue access.
Confirm the approved route
Use the organiser’s current route and dimensions, including changes in level and controlled access points. Identify photo positions and where queue equipment is permitted. Do not extend beyond the authorised area.
Coordinate security and contractor access
Provide the department or organiser contact, registration requirements, gate and work window. Material arrival and crew clearance must suit the site’s instructions. Urgent requests still require access and material confirmation.
Agree the final presentation
Confirm the offered shade and material, joins, edge treatment and handover inspection. Specify any document requirement for the actual carpet. Record removal timing and the officer accepting the cleared route.