Describe the space
Send dimensions, surface photos, dates and venue access.
Choose zones with a purpose
Separate the arrival carpet from display flooring and technical areas. Provide the product-display positions, guest route and camera angle. A colour change can define a zone, but it does not replace barriers, access control or venue approval.
Approve the brand shade
Use a physical sample if a colour must sit beside brand panels, lighting or a backdrop. Identify the offered material and acceptable joins. Printed logos require separate capability, artwork, lead-time and proof approval.
Coordinate contractor handovers
Confirm whether flooring is installed before the display build and how it will be protected. Heavy display pieces need an appropriate base assessment. Record the time exhibits leave and who accepts the floor after removal.