Describe the space
Send dimensions, surface photos, dates and venue access.
Connect arrivals to the room layout
Provide the registration and photo locations, table layout and stage access. Carpet routes should fit the room’s circulation and door positions rather than occupy the whole available floor by default.
Protect the ballroom finish
Confirm the floor surface, venue-approved protection and fixing. Food service, chair movement and wheeled equipment affect the scope. Agree who manages spills and in-event edge checks.
Book removal around venue turnover
Ask when tables, decor and equipment will clear. A midnight event finish is not automatically the carpet-removal start time. Confirm late access, loading contact and final room handover.